Digital transformation of the current invoicing process with GST implementation for a reputed engineering & manufacturing MNC for their plant in India
A T A G L A N C E
- Study of GST e-invoicing process and architecture design
- Government GST e-invoice API integration
- PDF & Excel invoice generation with returned QR code and e-invoice details
- Reports for filing return on GST portal
S U M M A R Y
Customer Is a well know engineering & manufacturing electronics goods company headquartered in the USA and has a presence across the world including India.
In 2020 the government of India made it mandatory for all companies with 500 Cr+ turnovers to generate e-invoices directly on the GST portal through either IT service providers or develop their own custom system.
Customers got quotations from the big 4 ISPs who quoted them so high with their terms & conditions that they decided to develop a custom solution and selected us to extend their current invoicing system developed by us to comply with e-invoicing.
T E C H N O L O G I E S
- ASP.NET MVC
- C#
- Angular
- RDLC
- Libre Office
- MS Sql Server
- IP whitelisting for API access
B U S I N E S S N E E D S
- Comply with all the government norms to generate the e-invoice on the GST portal
- Provide the extension to the current invoicing system which was developed by Inceptive only
- Generate reports as per the requirements for filing the returns for GST
- Make the server ready with IP whitelisting required for government API access
- Provide training and guidelines to the finance team for the smooth operation of invoice generation
R E S U L T S
- 50% cost saved up front by developing a custom system
- This application made the finance department job very easy with a 0% error rate
- Recognized by the Customer’s higher management and awarded projects from another plant
- Major time saving for the finance department due to quick e-invoice generation
- Quick PDF and Excel invoice generation so that the shipping department can dispatch goods quickly
- Due to the web-based system, the finance department was able to generate invoices from their home during the major Corona outbreak and hence business continuity was maintained
W H A T W E D O
Research & Business Analysis
- Research and understanding of the GST e-invoicing process
- Designed the required architecture for a standalone custom web application specifically to the customer’s need
- Whitelisting of IP for allowing API access
- Registration to sandbox e-invoicing portal and testing the e-invoices on the sandbox
- Research & Business Analysis
Development
- Development of a Master database for storing GST-related data
- Integration of GST APIs with the current system to validate and generate the e-invoices
- Integration of GST module with the current invoicing system which was also developed by us.
- Dry run of the system on the sandbox
- Made application live and did testing with actual invoices
- We put the validations in place to make sure no wrong invoice gets created on the GST Portal