Digital transformation of the current invoicing process with GST implementation for a reputed engineering & manufacturing MNC for their plant in India

A T  A  G L A N C E

  • Study of GST e-invoicing process and architecture design
  • Government GST e-invoice API integration
  • PDF & Excel invoice generation with returned QR code and e-invoice details
  • Reports for filing return on GST portal

S U M M A R Y

Customer Is a well know engineering & manufacturing electronics goods company headquartered in the USA and has a presence across the world including India.

In 2020 the government of India made it mandatory for all companies with 500 Cr+ turnovers to generate e-invoices directly on the GST portal through either IT service providers or develop their own custom system.

Customers got quotations from the big 4 ISPs who quoted them so high with their terms & conditions that they decided to develop a custom solution and selected us to extend their current invoicing system developed by us to comply with e-invoicing.


T E C H N O L O G I E S

  • ASP.NET MVC
  • C#
  • Angular
  • RDLC
  • Libre Office
  • MS Sql Server
  • IP whitelisting for API access

B U S I N E S S   N E E D S

  • Comply with all the government norms to generate the e-invoice on the GST portal
  • Provide the extension to the current invoicing system which was developed by Inceptive only
  • Generate reports as per the requirements for filing the returns for GST
  • Make the server ready with IP whitelisting required for government API access
  • Provide training and guidelines to the finance team for the smooth operation of invoice generation

Digital transformation

R E S U L T S

  • 50% cost saved up front by developing a custom system
  • This application made the finance department job very easy with a 0% error rate
  • Recognized by the Customer’s higher management and awarded projects from another plant
  • Major time saving for the finance department due to quick e-invoice generation
  • Quick PDF and Excel invoice generation so that the shipping department can dispatch goods quickly
  • Due to the web-based system, the finance department was able to generate invoices from their home during the major Corona outbreak and hence business continuity was maintained

W H A T  W E  D O

Research & Business Analysis

  • Research and understanding of the GST e-invoicing process
  • Designed the required architecture for a standalone custom web application specifically to the customer’s need
  • Whitelisting of IP for allowing API access
  • Registration to sandbox e-invoicing portal and testing the e-invoices on the sandbox
  • Research & Business Analysis

Development

  • Development of a Master database for storing GST-related data
  • Integration of GST APIs with the current system to validate and generate the e-invoices
  • Integration of GST module with the current invoicing system which was also developed by us.
  • Dry run of the system on the sandbox
  • Made application live and did testing with actual invoices
  • We put the validations in place to make sure no wrong invoice gets created on the GST Portal